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Privacy Policy

1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website.
Personal data is any information that can be used to identify you personally.
Detailed information on data protection can be found in the full Privacy Policy provided below.

Data Collection on This Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator.
Their contact details can be found in the section “Information about the Data Controller” in this Privacy Policy.

How do we collect your data?
Some data is collected when you provide it to us — for example, by entering information into a contact form.

Other data is collected automatically, or with your consent, when you visit the website.
This primarily includes technical data (e.g., browser type, operating system, time of page access).
This data is collected automatically as soon as you access the website.

What do we use your data for?
Part of the data is collected to ensure the website functions properly.
Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right at any time to receive, free of charge, information about the origin, recipients, and purpose of your stored personal data.
You also have the right to request correction or deletion of this data.
If you have given consent for data processing, you can withdraw that consent at any time with future effect.
You also have the right to request restriction of processing under certain circumstances and the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time about these and other data-protection matters.

Analytics and Third-Party Tools

When visiting this website, your browsing behavior may be statistically analyzed.
This is done mainly with analytics tools.

Detailed information on these tools can be found in the full Privacy Policy below.

 

2. Hosting

IONOS
We host our website with IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany (“IONOS”).
When you visit our website, IONOS collects various log files, including your IP address.
For details, please refer to IONOS’ Privacy Policy: https://www.ionos.de/terms-gtc/terms-privacy.

We use IONOS on the basis of Art. 6(1)(f) GDPR, as we have a legitimate interest in the most reliable presentation of our website possible.
If consent has been requested (e.g., for storing cookies or accessing information on your device), processing is based solely on Art. 6(1)(a) GDPR and § 25(1) TTDSG.
Consent can be withdrawn at any time.

Data Processing Agreement
We have concluded a Data Processing Agreement (DPA) with IONOS in accordance with data-protection requirements.
This ensures that personal data of our website visitors is processed only in accordance with our instructions and in compliance with the GDPR.

 

3. General Notes and Mandatory Information

Data Protection

We take the protection of your personal data very seriously.
We treat your personal data as confidential and in accordance with statutory data-protection regulations and this Privacy Policy.

When you use this website, various personal data will be collected.
This Privacy Policy explains what data we collect, how we use it, and for what purposes.

Please note that data transmission over the internet (e.g., via email) may have security vulnerabilities.
Complete protection of data against access by third parties is not possible.

Information about the Data Controller

The controller responsible for data processing on this website is:

ROTO evolution GmbH
Unter den Weiden 23
08451 Crimmitschau
GERMANY

Phone: +49 (0)3762 9473571
Email: info@rotoevolution.de

The controller is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Period

Unless a more specific storage period is stated in this Privacy Policy, personal data will remain with us until the purpose for which it was collected no longer applies.
If you request deletion or revoke your consent to processing, your data will be deleted unless we have other legally permissible reasons for retaining it (e.g., tax or commercial retention periods).
In the latter case, deletion will occur after these reasons cease to apply.

Legal Basis for Processing

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR (or Art. 9(2)(a) GDPR for special categories of data).
If the transfer of data to third countries occurs based on your explicit consent, it is also processed under Art. 49(1)(a) GDPR.

If cookies or device-fingerprinting are used based on your consent, processing is carried out under § 25(1) TTDSG.
Consent can be withdrawn at any time.

If data is required to fulfill a contract or pre-contractual measures, we process it on the basis of Art. 6(1)(b) GDPR.
If processing is necessary to comply with a legal obligation, Art. 6(1)(c) GDPR applies.
Processing may also occur under Art. 6(1)(f) GDPR, based on our legitimate interests.

Transfer of Data to the U.S. and Other Third Countries

We use tools from companies based in the U.S. or other countries that may not provide an adequate level of data protection.
When these tools are active, personal data may be transferred to these countries.
Please note that such countries may not guarantee data protection equivalent to that of the EU.

For example, U.S. companies may be required to hand over personal data to security authorities without you being able to take legal action.
We have no influence over such processing.

 

4. Your Rights

You have the following rights under GDPR:

  • Withdrawal of Consent: You may withdraw consent at any time; this does not affect the lawfulness of processing prior to withdrawal.

  • Right to Object (Art. 21 GDPR): You may object at any time, on grounds relating to your particular situation, to processing based on Art. 6(1)(e) or (f) GDPR, including profiling.

  • Objection to Direct Marketing: If your data is processed for direct marketing, you may object at any time.

  • Right to Lodge a Complaint: You have the right to complain to a competent supervisory authority.

  • Data Portability: You have the right to receive data you provided to us in a structured, commonly used, machine-readable format or to have it transmitted to another controller.

  • Access, Rectification, and Erasure: You can request free access to, correction, or deletion of your personal data at any time.

  • Restriction of Processing: Under certain conditions, you can request that processing of your data be restricted.

  • SSL/TLS Encryption: We use SSL/TLS encryption to protect data transmitted to us.

We expressly prohibit the use of contact details published in our legal notice for sending unsolicited advertising.
The site operators reserve the right to take legal action against such spam.

 

5. Data Collection on This Website

Cookies

Our website uses cookies.
These may be session cookies (deleted after your visit) or persistent cookies (stored until you delete them).
Third-party cookies may also be stored to enable specific third-party services.

Necessary cookies are stored under Art. 6(1)(f) GDPR; consent-based cookies are processed under Art. 6(1)(a) GDPR and § 25(1) TTDSG.
You can configure your browser to notify you about cookies and to allow or block them individually.
Disabling cookies may limit website functionality.

6. Social Media

We use social-media elements (e.g., Facebook, Twitter, Instagram) integrated via the Shariff solution to protect your privacy.
A connection to the provider’s servers is established only when you actively click the element (consent under Art. 6(1)(a) GDPR).

For Twitter and other platforms, please see their respective privacy policies.

 

7. Analytics and Advertising

We use:

  • IONOS WebAnalytics: collects anonymized data such as referrers, page views, device types, browser info, and anonymized IPs. No cookies used.

  • WP Statistics: collects anonymized log data stored on our own server.

Both tools are used under Art. 6(1)(f) GDPR for legitimate interests in analyzing website usage and improving our services.

 

8. Newsletter

If you subscribe to our newsletter, we collect your email address and verify your ownership.
Processing is based on your consent (Art. 6(1)(a) GDPR).
You may unsubscribe at any time using the link in the newsletter.
After unsubscribing, your data may be stored in a blacklist to prevent further mailings (Art. 6(1)(f) GDPR).

 

9. Plugins and Tools

YouTube (Enhanced Privacy Mode):
Videos are embedded in enhanced privacy mode.
Starting a video connects to YouTube servers and may place cookies or similar tracking technologies.
Use is based on Art. 6(1)(f) GDPR; consent where applicable under Art. 6(1)(a) GDPR and § 25(1) TTDSG.

 

10. Audio and Video Conferencing Tools

We use tools such as Zoom, Microsoft Teams, and Google Meet to communicate with clients and partners.
These tools collect and process data needed for communication (e.g., contact details, connection metadata, device info).
Processing is based on Art. 6(1)(b) GDPR (contract performance) or Art. 6(1)(f) GDPR (legitimate interest in efficient communication).
Where required, consent is obtained (Art. 6(1)(a) GDPR).

Data is stored as long as necessary for the stated purpose unless legal retention requirements apply.
We have concluded DPAs with all providers.